Google Apps for Work provides an economical way to make many of your work related tasks easier. Despite the benefits, many people still aren’t familiar with Google Apps. Let’s take a look at what’s included under “Google Apps for Work”, the cost and how to sign up for the service.
Google Apps for Work, formerly known as Google Apps for Business, is a collection of apps that help you manage your email, files, collaborative projects and more. You may already be using the free versions of one or more of these apps. When you sign up for Google Apps for Work, however, you get access to additional features. You also can easily connect these services and share information with others who are using them.
Upgraded Gmail Features
Many people use the Gmail. When you sign up for Google Apps, however, you get several additional features. For many businesses, the Gmail features alone make Google Apps a worthwhile decision.
Custom Email Address
A customized email address that is very helpful for branding purposes. For example, instead of having an email address like MyCompany@gmail.com, you could choose an email such as firstname.lastname@example.org. Having your own branded email makes you come across as more professional and committed.
Multiple Email Addresses
You can get up to 30 customized email addresses per account. This is very useful for companies with many different departments. For example, you might have emails for sales, tech support, info, feedback and more. Or different team members can have their own email addresses.
With upgraded Gmail, you also get Google App Sync for Outlook, guaranteed 99.9% uptime, double the storage capacity of standard Gmail and 24/7 support.
Google Drive is another feature that many people already use for free. As with Gmail, there are some advantages to upgrading to Google Apps. Storage between Gmail and Google Docs is shared. When you upgrade, you get double the standard amount of storage. This comes to 30 GB storage for Gmail and Google Docs. For an additional $5 per month (in other words, $10 per month, as you’re paying $5 per month for Google Apps) you can get unlimited storage.
If you’re not already familiar with Google Docs, this service allows you to upload any type of file, including Docs, images, PDFs, spreadsheets and slides. This is a way to store files in the Cloud, making them accessible to others without having to send them back and forth. This is very useful for collaborative projects where files may be updated by many different team members. You can set permissions for who it is able to access and edit each file.
When you use Google Apps, you also have access to hundreds of integrated apps that can help you with many tasks. These include SmartSheets for managing projects, LucidCharts for mockups and DocuSign for e-signatures.
Other Google Apps
Google lists many different apps under Google Apps for Work. The ones that follow are also available without signing up for this service. However, it can be convenient to integrate these free apps with the upgraded apps you get when you sign up. You also have access to around the clock support, which can be useful if you have a question about any of these apps, even free ones.
This is Google’s alternative to chat and video programs such as Skype. One of the biggest advantages of Google Hangouts is that it integrates smoothly with YouTube, which is also owned by Google. You can use Hangouts for talking to one person or with a group of up to 15 people. You can make any Google Hangout into a video, which is useful if you are providing any type of training or description of a product.
Shareable calendars can be integrated with other Google features such as Gmail, Hangouts and Drive, making it easy to assign and track tasks among partners and team members.
This is Google’s social network. While there have been rumors that Google+ will be discontinued but it is still going strong. In fact, Google has made changes and improvements to the social network. While its future influence and relevance for SEO remains to be seen, it’s still a useful tool for sharing posts, photos and other content.
Google Docs, Sheets, Slides, Forms & Sites
These are all collaborative features that let you share content to other users on many devices and platforms.
Google Apps With Unlimited Storage and Vault
As mentioned, there are two tiers of Google Apps. One is the $5 per month option, which gives you upgraded email and Drive, along with 24/7 support. There is also a $10 per month option, which provides you with these benefits:
- Unlimited Gmail and Drive storage.
- Advanced admin controls for Google Drive.
- Google Vault which gives you additional control to manage your emails and chats, such as the ability to manage how long content is retained. It also provides you with Google-powered search of all accounts, even ones that are closed. This is useful for companies that need to retrieve lost data or access files of former employees. This features also helps to protect you if you need to retrieve files or data for legal reasons.
Integrate Google Apps With Your Web Hosting
iPage web hosting, which is one of the most popular and reasonable web hosting companies in the world, makes it possible to integrate all of the features of Google Apps for Work with your web hosting account.
Some of the advantages of using iPage for your web hosting include:
- Get world class web hosting for as low as $5 per month (or as low as $1.99/month if you follow our tips here).
- Get a free domain name.
- Host an unlimited number of domains in a single account.
- Build a website easily with the point and click website builder (no technical skills necessary).
- Comes with free scripts, blogging software and online store.
- Seamless integration with Google Apps for Work.
Having a reliable web hosting can help you create an impactful presence on the internet. Using an economical and feature rich web host such as iPage can make this process simple and affordable.
Benefits of Google Apps for Work
Google Apps for Work are useful for many different types of users. Let me give you a few examples:
- Businesses who want to work efficiently with employees.
- Students and teachers or professors who want to share assignments online.
- Freelancers who want to keep track of their clients and projects.
- Anyone who works with many files, documents or data which they want to manage more conveniently.
You have a choice of many different apps and tools to manage your email and data online. With Google, however, you have the advantage of working with one of the world’s largest and most innovative companies. Because Google has so many different tools and services, it’s easy to connect everything. Using services such as Gmail, Drive and Hangouts together is simpler than having to move from one service to another.
Google is always updating its resources, so you can be sure that you have access to the very latest technology. This helps to keep your email and files secure. When working with lesser known companies and apps, you may be subjected to increased security risks. There’s also the danger of the service going out of business at some point. Google is likely to be around for as long as there’s Internet!
Google Apps for Work is also a low cost way to manage many tasks. For $5 per month, you have access to a wide array of tools. If you are dealing with a larger business or you have to manage large quantities of data for any reason, the $10 per month upgrade is still a great deal.
If you are interested to learn more, you can check out Google Apps for Work, and iPage web hosting and how it integrates seamlessly with Google Apps.